Asset Management

ISMS

Asset Management

Know exactly which devices, licenses, and components your organization possesses, who is responsible for them, and how they relate to your information systems. Everything is organized and searchable in one place.
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Three types of assets, each tracked in its own way

Each type has its own fields but shares the same recognizable structure.

Assets

Physical equipment assigned to a contact person, business partner, or location.

GDPR Management System

For example: a laptop or a NAS system

Licenses

Software licenses, with a counter that tracks how many seats are currently in use. A license is linked to a user or an asset, making it immediately clear who or what is using it.

For example: an Office365 or Norton Anti-Virus license linked to a contact person

Components

Individual parts integrated into an asset. These can be both hardware and software components.

For example: a processor such as an i7 6700K or an operating system

How to set it up, tab by tab

Six tabs that together form the complete management of your assets, licenses, and components.

Categories

The starting point: each type of asset, license, or component is assigned a category, such as Laptops or Anti-Virus/Anti-Malware.

Models

A category is further detailed with specific models linked to a manufacturer, such as a Lenovo ThinkPad.

Statuses

Each asset has a status describing its current state, such as In Use.

Assets

The physical devices themselves, including manufacturer, model, name, to whom they are assigned, and the current status.

Licenses

Software licenses with license type, category, title, expiration date, and the number of seats already used.

Components

Individual parts such as processors, each with its own type and category.

Infra systems and information systems

Within Asset Management, you distinguish between the infrastructure itself and the systems running on it:

Infra systems

The technical infrastructure itself, such as servers and network equipment.

Information systems

The applications and software running on that infrastructure, such as Outlook365.

Linked to other features

Assign to a contact person

An asset is linked directly to the responsible person, as recorded in Contact Management.

Go to Contact Management

Managed by a business partner

An asset managed by an external party is linked to the corresponding business partner.
Go to Partner Management

System documentation

Manuals and agreements related to a system are stored via Document Management.
Go to Document Management

Linked to processing activities

Information systems that process personal data are included in the processing register.
Go to Processing Registers

Questions about asset management?

Please feel free to contact us.

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